Processing Manual Checks

You can use the manual check feature to record checks you write outside of Voyager, for example, if you pay an invoice with a handwritten check while visiting a vendor.

If your facility is using G/L Disbursements, the menu item Payments > Manual Checks will not be accessible. For more information, see “Processing Payments Using G/L Disbursements”.

To process manual checks

1	On the side menu, select Payments > Manual Checks. The Manual Checks filter appears. For more information, see “Manual Checks Screen”.

2	Click Display. The Payments tab appears. For more information, see “Manual Checks Screen: Payments Tab”.

3	For each payable you want to process payment for:

a	Type the check number in the Check Number field.

b	Select the Pay check box.

4	Click Process.

Manual Checks Screen

Bank	Type or select a bank code.
Payee	Type or select a payee code.
Invoice #	Type the payable invoice number.
Due By	To list all payables due on or before a particular date, type or select a date.
Payable Batch	Type or select the payable batch number.
Approved By	Type the user code of the individual who approved the payment.
Priority	Type a payable priority. NOTE This is a user-definable field on the Payable Invoice screen. The presence and label of this field depends on if your facility has set up this user-definable field.
Payment Date	Type or select the check date.
Post Month	Type the month these checks will affect the G/L.
Property	Type or select a property code.
Job	If you have Voyager Construction Management, select a job code.
Payment Type	Select the payment type. Select Check if you want to process only checks. Select EFT to process only electronic fund transfers.
Expense Type	Select an expense type. The Expense Type field contains the list of items defined when expense types were set up. For more information, see “Setting Up Expense Types”.
Amount From	Complete this field to list payables from this amount and greater. To list payables within an amount range, complete this field and the Amount To field.
Amount To	Complete this field to list payables up to and including this amount. To list payables within an amount range, complete this field and the Amount From field.
InterCo Only	Intercompany and non-intercompany checks must be processed separately. To process non-intercompany checks, leave this check box clear. To process intercompany checks, select this check box.
Vend Priority	Type a vendor priority. NOTE This is a user-definable field on the Vendor screen. The presence and label of this field depends on: c If your facility has set up this user-definable field. c The completion of the User Defined Filter (Vendor Fields) field on the AP Configuration screen. For more information, refer to “User Defined Filter (Vendor Fields)”.

Manual Checks Screen: Payments Tab

Pay	To preview payments, select the Pay check box of one or more payments, click Report, and review the Commit Payments Report. To process payments, select the Pay check box of one or more payments and click Process. To select all the payments, click Check All. To clear all check boxes, click Uncheck All. NOTE The Pay check box is unavailable if the payable post month is greater than the post month on the filter.
Total selected payables	This field displays the calculated total amount of payables selected for payment. If the Show Cash Balance By Bank option is activated, the Cash Balance table (in the top-right portion of the screen) displays the columns: Bank, Current Balance, Selected, and Revised Balance. If the Show Cash Balance By Property option is activated, the Cash Balance table displays the columns: Bank, Funding Property, Current Balance, Selected, and Revised Balance. If you are not using the Show Cash Balance By option, the Cash Balance table does not appear. For more information about the Show Cash Balance By option, see “Show Cash Balance By”.
Check Number	Type the check number of the manual check.

Additional Information

Preparing Payments

Committing Payments

Uncommitting Payments

Processing Payments

Processing Payments Using G/L Disbursements

Processing EFT Payments

Processing Credits

Processing Adjustments

Rewriting Checks

Reviewing Checks and EFT Payments

Voiding Checks and EFT Payments

Running the Check Audit Report